EXPO DESCRIPTION

The EXPO will be open during all three days of racing and adjacent to finish lines and awards ceremonies.

 

HOW DO YOU BENEFIT?

Ø    Sale of products to consumers (Expo can pay for itself).

Ø    Contact with bike shop owners and media personnel.

 

REQUIRED PAPERWORK & PAYMENTS

Ø  Complete registration form.

Ø  Provide Team Big Bear with proof of liability insurance & workers compensation coverage.  (See attached sheet)

Ø  Each Venue must be named as an Additional Insured and be provided with proof of Workers Comp (see below)

Ø  Have an officer/owner of the company sign the enclosed vendor agreement and release of liability forms return it with your registration form and payment.

 

RESTRICTIONS

Ø  All venues reserve the right to the sale of all food products.

Ø  Night security is provided but management does not assume responsibility for stolen items (See Agreement).

Ø  Exhibitors may not display banners outside of EXPO area.

Ø  Booth space will be assigned based on when your payment is received.  If you sign up early you will get the choice spot!

 

OPTIONS

1.     Bring your own 10’ X 10’ canopy, table and chairs.

2.     10’ X 20’ space which may include multiple canopies or vehicle (ONE vendor)

 

 

 

THIS PACKET MAY BE USED TO REGISTER YOUR EXPO SPACE FOR ANY OF

THE FOLLOWING RACES:

 

Fontana National March 27-30, 2008  Fontana, CA

NOVA National April 4-6, 2008  Fountain Hills, AZ

Deer Valley National June 26-29, 2008  Park City, UT

 

 

 

 

Page 1 of 3

 

 

NATIONAL MOUNTAIN BIKE SERIES

EXPO REGISTRATION

 

NOTE:  Only one vendor per space!  Electricity upon request for additional $65. 

 

Option 1:      Space size: 10’ X 10’ – 100 square feet

Vendor provides own canopy, table, chairs, etc.

 

Option 2:      Space size: 10’ X 20’ – 200 square feet

Vendor provides own canopy, table, chairs, etc.  This 200 square feet space may include a vehicle or multiple canopies.  NOTE:  Depending on your location, your vehicle may be required to remain in Expo Area for entire 3 days.

 

Oversize Fee:  Space exceeding 200 square feet will be charged $1.50 per square feet for excessive footage.  Complete the Option 2 diagram and return with registration.

 

 

 

Mail check & completed forms to:                               Option Choice: _________

Team Big Bear                                                                   Option Amount      $ ____________

PO Box 2932                                                                       Electricity                $ ____________        

Big Bear Lake, CA  92315                                            

Attn: Tom Spiegel                                                             Oversize Fee          $ ____________

Voice 909.633.6729                                                        Total Expo Fee       $ ____________

 

 

Payment may be made by check, Visa, MasterCard    CC # _____________________________________

 

Expiration Date: ____________________  Signature: _______________________________________________

 

 

Page 2 of 3

 

Company Name _______________________________

 

 

Expo Space Option 2 Diagram

 

 

NOTE:   Vehicle, vehicle tongue, drop gate, awning, and fencing, etc. are all part of your square footage.  Indicate marketing space, if any.

 

Þ            Failure to disclose your actual size may result in a loss of assigned space.

 

Þ            It is your responsibility to contact Team Big Bear with any changes in your requested space.

 

Þ            Please include a diagram, not just square footage.

 

 

 

 

Page 3 of 3

 

jp  1/08

w-nmbs expo packet

 

Additional Requirements for Deer Valley Resort

Deer Valley National June 26-29, 2008

 

Park City Tent Building Code Regulations

 

Canopies under 200 square feet

 

·         If tents include different sized tents, all under 200 square feet, then the maximum square footage area shall be no more than 700 square feet.  Each grouping of tents under this requirement needs (1) fire extinguisher accessible

·         All canopies and tents under 200 square feet require anchoring on all four legs- 50lb. weights on each leg with non-stretchable tiedowns.  The fire resistant material certificate needs to be on site. (Usually a tag attached to the tent material)

·         Cooking within a canopy is prohibited

·         Storage of propane containers within a canopy is prohibited.  The propane containers must be stored and secured a minimum of 10 feet away from the structure and the safety valve/release valves shall be pointed away from the tent

·         All cabling for electrical shall be out of the pedestrian path, and when crossing a designated access shall be placed in cable bridges

·         No vehicles or internal combustion engines (including a generator) shall be within twenty (20) feet of a canopy or tent

 

Tents and Canopies over 200 square feet

 

·         No vehicles or internal combustion engines (including a generator) shall be within twenty (20) feet of a canopy or tent

·         Cooking within a tent without proper venting and flues are prohibited

·         Storage of propane containers within a tent is prohibited.  The propane containers must be stored and secured a minimum of 10 feet away from the structure and the safety valve/release valves shall be pointed away from the heat

·         All cabling for electrical shall be out of the pedestrian path, and when crossing a designated access shall be placed in cable bridges

·         All heating devices within a tent must be a minimum distance of 10 feet from the sides of the tent as well as 10 feet from the exit

·         The fire resistant material certificate needs to be on site. (Usually a tag attached to the tent material)

 

Deer Valley Resort must be named additional insured and provided to:

 

Deer Valley NMBS

 

ATTN: Carrie Budding

Deer Valley Resort

PO Box 1525

Park City, UT  84060

Voice 435-645-6695

Fax 435-645-6939

carrie@deervalley.com

 

nmbs dv tent regulations